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Show Notes

678: Unlocking Time: Reclaim Your Hygiene Appointment with These 5 Masterful Tips – Angela Heathman

Are you and your hygienists always running out of time? Do you want a way to stay on schedule? If you’re struggling with time, don’t miss this episode! Kirk Behrendt brings back Angela Heathman, one of ACT’s amazing coaches, to share some time management tips for a smooth, stress-free schedule. Stop working through lunch to make up for lost time! To learn how you and your team can take control of your schedule, listen to Episode 678 of The Best Practices Show!

Episode Resources:

• Send Angela an email: an****@*******al.com 
• Join Angela on Facebook: https://www.facebook.com/angeheathman
• Follow Angela on ACT’s Instagram: https://www.instagram.com/actdental
• Send Gina an email: gi**@*******al.com 
• Subscribe to The Best Practices Show podcast: https://the-best-practices-show.captivate.fm/listen
• Join ACT’s To The Top Study Club: https://www.actdental.com/ttt
• See ACT’s Live Events Schedule: https://www.eventbrite.com/cc/act-dental-live-workshops-306239
• Get The Best Practices Magazine for free! https://www.actdental.com/magazine
• Write a review on iTunes: https://podcasts.apple.com/us/podcast/the-best-practices-show/id1223838218

Main Takeaways:

Track how long each task takes to complete.

Set expectations on how time should be spent.

Always prepare for your day with a morning huddle.

Embrace technology. It will save you time in the long run.

Have open communication between team members and doctors.

Use the bib as a “seatbelt” until you schedule the next appointment.

Quotes:

“Pete Dawson used to say this all the time: you could build a practice just by being on time . . . When you’re not on time, it screams, ‘I don’t care.’” (1:56—2:06) -Kirk

“If you’re a dentist, please listen to this. You completely over or underestimate time all the time. You tell your team members, ‘Oh, that’ll be an hour. That’ll be five minutes,’ and it’s never what you say it is. So, we, as your team members, are constantly running around, making excuses for your inadequate estimates.” (2:09—2:33) -Kirk

“The first step is actually knowing how long you’re spending on different things within your appointment. I would recommend doing a little bit of a reflection exercise or a little time study to see, during my appointment time, where am I spending my time? How much am I spending during the exam? How much time am I waiting for the doctor? How much time am I spending during mechanical debridement? How much time am I spending reviewing medical histories, X-rays, patient interviews, all that kind of stuff? What we often find is that we aren’t really estimating accurately. We might think that we can get through that medical history and that patient interview in a minute or two when it may be seven, eight minutes.” (2:46—3:33) -Angela

“If you’re going to…